Exhibit Booths



TETA TheatreFest Exhibits



Update to Exhibits 11-25-16: 

Update to the Certificate of Liability Insurance requirement

  • New TETA Tulip Policy

The TETA Board of Directors has continued to look at the course of action requiring a liability insurance policy for each vendor.  This requirement is in the best interest of TETA as an institution, Moody Garden’s Hotel, and most importantly, the exhibitors themselves.  Whereas TETA believes it best for each vendor to carry its own policy and still encourages each to have one, we realize that the cost for such could be detrimental for attendance to the Convention.  For this reason, TETA has contracted and secured an extension of our insurance to cover each exhibitor who does not already have liability insurance.  This would be an Insurance Grant from TETA to our vendors.  We want to continue the spirit of making it more affordable to attend TheatreFest this year, and TETA will absorb the cost of liability insurance for these vendors.  


Many of you may already have a previous policy that includes events such as TheatreFest.  If you do, please provide us with the Certificate of Insurance prior to the Convention.  


If you would like to be issued the Insurance Grant, please send me the name of your business/institution.  We must include each name that we are covering on the policy.


Exhibitors are valued members of TETA and our Convention participants are enriched by your presence.  We look forward to seeing you in Jan. at TheatreFest 2017!


  • If an exhibitor is using a pre-existing policy, please name TETA and Moody Gardens to the event policy:

Texas Educational Theatre Association

650 W. Bough Ln.

Suite 150 - 199

Houston, Texas 77024


Moody Gardens

Seven Hope Boulevard

Galveston, TX 77554


What are the TETA Exhibits? 

TheatreFest is one of the largest State Theatre Conventions in the country.  In the past, over 2400 Theatre educators and students have attended this four day Convention.  In addition, the Convention has:

A play competition - PlayFest

A technical competition - DesignFest

Scholarship Auditions

Over 350 workshops and events

Featured special artists like, Angela Lansbury, Bernadette Peters, Jason Alexander, etc.

Over 115 Theatre commercial and educational exhibitors

The Exhibit area for TheatreFest generally has about 100 vendors.  Commercial vendors from all over the world and college/universities from throughout the United States make up these participants.


What are other reasons to Exhibit at TheatreFest 2017? 

Other reasons to join us this year:

  • Due to popular request, Convention has been moved back to Wednesday through Saturday.  Sundays are back to being yours!

  • Free internet throughout the Hotel and Convention Center!  This saves vendors about $740!!

  • Free Hotel parking!  This saves vendors about $100.

  • Rooms are only $129!!  This saves vendors about $300.

  • Total potential savings would be about $1,140 from last year!!

  • Exhibit booths be held in the largest portion of the Moody Garden’s Convention Center!

  • Continental breakfast for Exhibitors will continue this year.

    • TETA students to assist you with loading and unloading!  Also on hand to assist during each day.

    • Exhibitor Reception!

Who can participate in the TETA Exhibits? 

Any organization may register for the Convention and rent an exhibit booth for an extra charge.  


What is new for this year’s Exhibits at TheatreFest and what is the cost?

This year we have some exciting changes!!  In the past, registering for the Convention was complicated and confusing!  There were 13 different ways to register for the Convention.  We have combined and simplified registration.  Now, all parts of Convention begins with individual registration.  Exhibits, Auditions, DesignFest, PlayFest, all start with a single person registering for the Convention. All are considered as add-ons to registration.

As for Exhibits, the following changes have been made:

  • TETA now requires that all Exhibitors carry liability insurance.  See below.

  • To register for an Exhibit booth(s), an individual starts by registering for the Convention.  

  • Everyone attending the Convention will now be required to register.

  • Commercial and Non-Institutional Members

    • Cost of a booth was $600 for an early bird registration for a Commercial Exhibitor and Non-Institutional Members.  This allowed two individuals to work the Exhibit booth, but not attend the Convention.  

    • This year, we have reduced the cost of the first booth to $300.  This pretty much covers the cost of these two individuals now registering for the Convention.

    • Each additional Exhibit booth registered by the individual will cost $500.

    • After Dec. 15th, the booth will raise to $500 for the first booth, and $700 for each additional booth.

  • Institutional Members

    • Cost of the IM booth was $200, and the IM school had to pay $200 IM Membership.  This totaled $400.  All who worked the Exhibit booth was already required to register for the Convention.

    • This year we have disbanded the Institutional Membership and created a Texas Exemplary Institution recognition program.  This means there will no longer be a $200 fee for being an IM member.

    • The cost of the Exhibit booth will be the same as the Commercial booth of $300 for the first booth and $500 for each additional booth.

    • Doing away with the $200 IM fee and raising the cost of the Exhibit booth will even out to a savings for the past IM member.

  • Basically, there are no more distinction between a Commercial and IM booth.

We are excited about the changes!! 


Does TETA require Exhibitors to have liability insurance?

Yes, the Texas Educational Theatre Association requires that all exhibitors carry Commercial General Liability insurance with limits of $1,000,000 per occurrence, $2,000,000 aggregate. There are two options for this requirement:


Option #1: Exhibitor has a pre-existing insurance policy and Texas Educational Theatre Association and the current Convention site shall be named as Additional Insured.


Texas Educational Theatre Association

650 W. Bough Ln.

Suite 150 - 199

Houston, Texas 77024


Moody Gardens

Seven Hope Boulevard

Galveston, TX 77554


This insurance must be in force during the lease dates of the event. Exhibitor shall hold TETA harmless for any and all damage caused by theft and those perils normally covered by a fire and extended coverage policy. Care should be taken to ensure that all insurance is valid in the city in which the TETA Convention is held. Exhibitors are required to have Certificates of Insurance available for inspection by TETA.  Please email a scanned copy of the COI to Jay Thomas, Exhibits Chair, no later than two weeks prior to the Convention: Jay.Thomas@sjcd.edu


Option #2: Whereas TETA believes it best for each vendor to carry its own policy and still encourages each to have one, we realize that the cost for such could be detrimental for attendance to the Convention.  For this reason, TETA has contracted and secured an extension of our insurance to cover each exhibitor who does not already have liability insurance.  This would be an Insurance Grant from TETA to our vendors.  We want to continue the spirit of making it more affordable to attend TheatreFest, and TETA will absorb the cost of liability insurance for these vendors.  


If an Exhibitor would like to be issued the Insurance Grant from TETA, please send the name of your business/institution to Jay Thomas, Exhibits Chair, no later than two weeks prior to the Convention: Jay.Thomas@sjcd.edu.  We must include each name that we are covering on the policy.


What is the tentative schedule at the Convention in Galveston? 

The Exhibit area will be open to the Convention participants:

  • Wednesday, Jan. 25 – 5 p.m. to 9 p.m.

  • Thursday, Jan. 26 - 8 a.m. to 5 p.m.

  • Friday, Jan. 27 - 8 a.m. to 5 p.m.

  • Saturday, Jan. 28 - 8 a.m. to 2 p.m.


The loading schedule will be as follows:

    January 24

  • 8 a.m. - 5 p.m.  - Freeman Set Up of Exhibits and Three Performance Spaces

  • 5 p.m. - 10 p.m. - Specific Vendors Set Up Two Performance Spaces (Freeman available to advise)

 

    January 25

  • 8 a.m. - 1 p.m. – Commercial Exhibitors Set Up (Red Pass)

  • 1 p.m. - 3 p.m. - College/University Exhibitors, Performers & DesignFest Set Up (Blue Pass)

  • 3 p.m. - 5 p.m. - Open Loading Dock Time (Red and Blue Passes)

  • 5 p.m. - 9 p.m. - Exhibit Area Open to Convention Participants

  • 9:30 p.m. - 11 p.m. - TETA Exhibitor Reception


How should I register for an Exhibit booth? 

Beginning this year, registration for Exhibits will be part of the Convention registration.  Early registration is due on December 15th.  In order to register for Exhibits, please follow these steps:

            Step #1. Register for TETA membership.  Go to this link and register for TETA Membership

(the cost will be $20 for students and $50 for adults) - https://tetatx.wildapricot.org/join-us

            Step #2. Register for the TheatreFest Convention and select that you wish to participate in

Exhibits.  Select the number of booths you would like.  This must take place after you have registered for TETA Membership, go to this link and register for the Convention (Note:  Exhibit participants must register for the entire Convention, not just the day rate) - https://tetatx.wildapricot.org/event-2297743  

            Step #3. Upon registering for the Convention, you will receive a confirmation email with an

invoice.  This email will give you directions on who to email for more information about the process of Exhibits.  Email that individual to let them know you will be participating, ASAP.

            Step #4. You will receive two separate emails for invoices.  One for TETA Membership, and

another for Convention Registration.  Use this if you did not pay each with a credit card while registering above. For more information about payments, go to http://www.tetatx.com/home/about-teta/payments

Step #5. The final step in the Exhibit process will be to follow the directions sent to you in the

response from your email to the DesignFest Chair.

Suggestion: Reserve a hotel room at Moody Gardens (only 400 of the 600 rooms per night needed for the Convention will be at Moody – We will sell out!  Other hotels will be listed at a later time).


Who should I contact for more information on Exhibits? 

Please contact the following for:

  • Exhibiting, please contact Mr. Jay Thomas at: Email: Jay.Thomas@sjcd.edu or call 281-476-1829

  • An updated map of which exhibit booth spaces are available, go to www.sjcd.edu/TETA

  • Convention operations, please contact Dr. Jerry Ivins, 2016 Co-Convention Director, at 281-542-2039 or email jerry.ivins@sjcd.edu.

  • Convention workshops and/or programming, please contact Ms. Missey Head, 2015 Co-

Convention Director, at HeadJ@lisd.net


Past Convention Exhibits were sold out!!  Please register ASAP.  WE HOPE TO SEE YOU IN Galveston!!!!